Building a Scalable UX Trainee Program

Overview

As someone who believes in learning and making sure you make the most of each experience. I worked and designed a structured UX trainee program in Notion to provide a consistent and engaging onboarding experience for our trainees. The program was created to cover the full UX lifecycle while allowing both trainees and team members to track progress throughout the training period.


The program includes:

  • A structured learning path covering key UX disciplines, including research, interaction design, design systems, and developer handoff best practices.

  • A centralized progress tracker on Notion – this enables the trainee to track their progress, and view the roadmap of their training.

  • A final presentation, designed as a "Training diary". I wanted to encourage our trainees to journal their thoughts and feelings, and to ensure they collect proof of their work. This makes it easier to build their portfolio, and look back on their training achievements!


Impact

  • The trainee is onboarded and has an overview of what is to be expected from them.

  • Ensure that the trainee experiences all the ux fields to know where they fit it in the most with their skills.

  • A structured program shows the trainee that their training is valuable and meaningful to the team – we treat them as part of the team ⭐️


The structure of each task consist of

  • A status tracker

  • UX Buddy – this helps the trainee to know who can guide them through this task based on the relevant field

  • UX Field – exposing the trainee to well known UX terms / fields. Helping them to know what field do they shine in more.

  • Overview – a full section to briefly explain the task and list down the deliverables.


At the end of the day I started this initiative as I am reminded of the quote

"A simple act of kindness sparks another" – Klaus (move, 2019)

I wanted to make sure each trainee felt well-achieved and gathered all the knowledge that they can during their 6 months with us. As I remember how my training shaped me to be the designer that I am today, I was inspired to do the same to others.

The initiative was well received by my manager and approved to be our training plan for all trainees (yay!).


Thank you for reading!

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